Data Privacy Policy

DATA PRIVACY NOTICE

Last updated: September 30, 2026

I. THE DATA CONTROLLER

The data controller responsible for processing your personal data on the website www.proacteam.hu is:

Company Name: ProacTeam Hungary Kft.
Company Seat: 1111 Budapest, Lágymányosi utca 12. fsz.2., Hungary
Email: info@proacteam.hu
Telephone: +36 70 370 1973
Website: www.proacteam.hu

The Controller has not appointed a data protection officer (DPO) as it is not mandatory under Article 37 of the GDPR.

II. LEGAL FRAMEWORK

The data processing activities described in this document comply with the following legislation:

GDPR: Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation).
Info Act: Act No. CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (Hungary).
AML Act: Act No. LIII of 2017 on the Prevention of Money Laundering and terrorist financing.
Accounting Act: Act No. C of 2000 on Accounting (Hungary).

III. DATA PROCESSING ACTIVITIES

1. Website Contact Form and Inquiries

Purpose of processing: To process, evaluate, and respond to business inquiries sent via the online contact form or email.
Legal basis: The Data Controller’s legitimate interest [GDPR Article 6(1)(f)] to professionally answer potential client inquiries and maintain business communication.
Scope of data processed: Name, email address, message content, and any other personal data provided by the user in the form.
Retention period: Deleted after 1 year from the date of the inquiry, unless a contract is concluded or further legal obligations require storage.

2. Statutory Customer Identification (Anti-Money Laundering – AML)

Purpose of processing: Complying with mandatory legal obligations regarding customer due diligence and identification before providing accounting or tax advisory services.
Legal basis: Compliance with a legal obligation to which the controller is subject [GDPR Article 6(1)(c)], pursuant to the Hungarian AML Act.
Scope of data processed: Full name, birth name, date and place of birth, mother’s maiden name, nationality, home address, and data from official identification documents.
Retention period: Strictly 8 years from the termination of the business relationship, as required by the AML Act.

3. Conclusion and Performance of Business Contracts

Purpose of processing: Drafting quotes, entering into contractual relationships, and performing outsourced bookkeeping, accounting, or advisory services.
Legal basis: Performance of a contract to which the data subject is party or taking steps at the request of the data subject prior to entering into a contract [GDPR Article 6(1)(b)].
Scope of data processed: Name, email address, telephone number, position/title, billing address, and signature.
Retention period: 8 years following the closure of the financial year to which the contract relates, pursuant to Section 169 of the Hungarian Accounting Act.

IV. COOKIE POLICY

1. What are cookies?

Cookies are small text files that are stored on your computer or mobile device when you visit a website. They help the website remember your actions and preferences over a period of time, or track visitor behaviour for statistical purposes.

2. Google Analytics (Statistical / Analytical Cookies)

Purpose of processing: The website www.proacteam.hu uses Google Analytics, a web analytics service provided by Google LLC. We use this service to analyse how visitors use our website, count visitor numbers, and improve user experience. Google Analytics monitors trends and behaviour, but it aggregates the data anonymously and does not identify you personally.
Legal basis: The data subject’s freely given, specific, and explicit consent [GDPR Article 6(1)(a)]. Statistical cookies are only activated if you explicitly accept them via our website’s cookie consent banner.
Scope of data processed: IP address (anonymized), approximate geographical location, browser type, device information, operating system, pages visited, time spent on the site, and the referring website.
Retention period: Google Analytics cookies are stored on the user’s device for a maximum period of 14 months from the last visit, after which they are automatically deleted.
How to manage cookies: You can withdraw your consent, block, or delete cookies at any time through your web browser settings. You can also download and install the “Google Analytics Opt-out Browser Add-on” to prevent your data from being used by Google Analytics.

V. DATA PROCESSORS AND RECIPIENTS

The Controller utilizes trusted third-party service providers (Data Processors) to maintain technical workflows:

IT & Hosting Provider: Optimalizált Online Marketing Kft (and its server infrastructure providers) – for website maintenance and hosting services.
Email & Communication: Google LLC / Microsoft Corp. (as applicable) – for corporate cloud email management.
Public Authorities: Personal data may be disclosed to the National Tax and Customs Administration (NAV) or judicial bodies exclusively upon formal legal request.

No personal data is transferred to third countries outside the European Economic Area (EEA) without adequate protection levels or explicit consent.

VI. YOUR RIGHTS AS A DATA SUBJECT

Under the GDPR, you have the following rights regarding your personal data:

Right to Access: You can request information about what personal data we store.
Right to Rectification: You can request the correction of inaccurate data.
Right to Erasure (“Right to be Forgotten”): You can request deletion of your data (unless legal obligations, like the AML or Accounting Act, override this).
Right to Restriction: You can request that we freeze processing of your data under specific conditions.
Right to Data Portability: You can request to receive your data in a structured, machine-readable format.
Right to Object: You can object to data processing based on legitimate interests.

To exercise any of these rights, please send your request to info@proacteam.hu.

VII. REMEDIES AND COMPLAINTS

If you believe that your data protection rights have been violated, you have the right to file an official complaint with the national supervisory authority:

Authority: Nemzeti Adatvédelmi és Információszabadság Hatóság (NAHIH)
Address: 1055 Budapest, Falk Miksa utca 9-11., Hungary
Mailing Address: 1363 Budapest, Pf. 9.
Email: ugyfelszolgalat@nahih.hu
Website: www.nahih.hu

You may also initiate legal proceedings against the Data Controller before the competent Hungarian regional court (Törvényszék).